Repeat Orders & Change Control

Previous Construction

Provide the order or sample identifier, product code and approved drawing revision. A photograph is useful for recognition but may not reveal material grade, gauge, hardware or internal construction. State whether the repeat should be identical or whether the buyer wants a deliberate change. Include the previous packing reference and variant breakdown.

Specification Changes

Materials, components and artwork can change between runs. Ask the supplier to identify substitutions before production and compare their effect on appearance and function. For dated planners, update the entire calendar proof rather than only the cover year. For refillable products, preserve the interface dimensions even where decoration is refreshed.

Repeat Pricing

Confirm the new quantity, assortment, timing and delivery basis. Identify retained tooling and whether it remains suitable for the new order. A prior price or lead time should not be treated as current confirmation. Document the agreed commercial scope with the revised order so differences are visible to purchasing and production teams.

Approval Reference

Keep a physical retained sample where feel, colour or fit matters, along with digital drawings and artwork. If the reference has aged or been damaged, agree how comparison will be made. Record the accepted changes and whether a new sample is required. This creates a repeatable product record instead of relying on memory of an earlier delivery.