Buying Decisions
Tell us what the article must hold or do, who will use it and where it will be sold. Include quantity by size, colour and artwork version rather than a single total. A reference sample or annotated drawing helps distinguish essential construction from an appearance preference. Identify the person who can approve technical changes and the person responsible for commercial acceptance.
Product Brief
The quotation should identify dimensions, materials, binding or mechanism, decoration, accessories and packing. Record unresolved choices as alternatives with their own price and timing implications. Keep revisions traceable so a changed page count, handle or cover material does not silently replace the version on which price was based. Agree the final scope before authorizing a custom sample or production.
Production Approval
Review the article with its intended contents and confirm the artwork, functional fit, packing and inspection criteria. Keep the approval sample and drawing under the same revision identifier. A written approval should identify any exceptions, especially where a pre-production sample uses a temporary colour or component. Resolve those exceptions before treating the sample as the final manufacturing reference.
Order Release
Confirm the production and inspection schedule, who receives the inspection result, and who authorizes shipment. Check carton labels and shipment documents against the actual order. If a revision is requested after approval, establish its effect on work already completed. The handover record should let the buyer understand what was ordered, what was approved and what was released.
Project Checklist
- Product and intended use
- Quantity split and target destination
- Drawing, reference sample and artwork revision
- Approval contacts and required delivery milestone